Privacy Policy.

Last updated: September, 2021

This Privacy Statement (the "Privacy Statement") is provided by:

Egas B.V. ("Egas"/"we")

Keurenplein 4, 1069 CD Amsterdam, the Netherlands

Email: privacy@egas.world


Introduction.

The Policy describes the kind of information Egas’ sites, services, mobile applications, products, and content (“Services”) shall use, store, transfer, use, and delete. Also we take the GDPR Guidelines into account.

More specific, we describe the  Egas’s services (search & select between Model and company), payment, contracting, chat tool, Tutor etc), including the website and mobile applications, and other related services (e.g. customer support conversations, user surveys and interviews etc.) you may have when using Egas.

This policy applies where we are acting as a Data Controller with respect to the personal data of users of our Services; in other words, where we determine the purposes and means of the processing of that personal data. For content and data that you upload to or make available through the Service (“User Content”), you are responsible for ensuring this content is in accordance with our Terms of Service, and that the content is not violating other users’ privacy.


How we collect, process and store information.

The privacy of our users is very important for us and breaches shall always be handled as a priority 1 (highest rank) incident to solve. Our business model is to provide a paid service to users who need additional features on top of the FREE version, and does not rely on widespread collection of general user data.

Egas only collects and process information that is needed to execute  the service (also develop and maintain).

Below we describe what kind of data we collect, store and process, with different legal grounds. For the categories of data that require your consent, we will actively ask you for consent before collecting any data. You can give and revoke your consents at any time in your Settings page within My Egas Platform Environment


User account information: Users that choose to register in Egas, will have to provide a valid email address. The user can also choose to enter a display name and/or add a profile letter-picture (to make sure we apply to the GDPR/AVG rules) that will be used to represent them in conversations.

Session information: To create a MyEgas environment, you as a user will have to fill in details to provide the Service data to proceeds. You as a user is responsible for the content you enter into Egas, and the content has to be compliant with our guidelines for Prohibited Content in Terms of Services.

- The information may be used for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. This is required to deliver the Service to you as user, by taking steps, at your request, to enter into and to fulfilling such a contract (Terms of Service) cf. GDPR art. 6 (1) item b.- 

Transaction information: Customers purchase the Services provided by Egas (and our payment processors) with billing details such as credit card information, billing email, banking information, location at the time of transaction and/or a billing address.

- The transaction data may be processed for the purpose of supplying the purchased services and keeping proper records of those transactions. This data may be used for the purpose of delivering the Services to you. Processing this information is required for fulfilling the contract we entered into with you, at your request (our Terms of Service) cf. GDPR art. 6 (1) item b. Additionally, this information needs to be retained in order to comply with accounting and tax regulation cf. GDPR art. 6 (1) item c.-

Usage information: When you as a user interact with the Services, we collect and process metadata to provide additional context about the way the Service is being used. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our server software and our analytics tracking system.

Product Analytics data: Egas -logs activities- when the users interact with our websites or apps, when a page or a room is visited or where there is a conversation. We shall never attend or record the content in conversations. Only as a resepresentaive user you shall have rights to checked them.

Also we use data related to rating to improve our services (anonymous) and the matchmaking part.

Technical log data: Our servers automatically collect information when Websites or Services are accessed or used and record it in log files. This log data may include the Internet Protocol (IP) address, the address of the web page visited within the Services, browser type and settings, the date and time the Services were used, information about browser configuration and plugins, language preferences and cookie data.

Device information: It’s possible to collect and process information about devices used to access the Services, including type of device, what operating system is used, device settings, application IDs, unique device identifiers and crash data. Whether we collect and process some or all of this information depends on the type of device used and its settings.

Location information: We receive information from you and other third-parties that helps us approximate your location. We may, for example, use a business address submitted by your employer, or an IP address received from your browser or device to determine approximate location. Egas may also collect location information from devices in accordance with the consent process provided by your device.

- The legal basis for this processing is our legitimate interests cf. GDPR art. 6 (1) item f, namely using this data for the purpose of ensuring the proper administration of our website and business, analyzing the use of the website and services, monitoring and improving our website and services, improving the user experience, preventing abuse, and assisting users with support inquiries. For information about cookies and how to opt out of cookies, see our Cookie Policy.-

Customer Support Information: We may process information that you send to us, should you choose to submit a ticket to our support email. If you contact us, we may use your Account, Transaction or Usage Information to respond.

- Processing this information it is required for performing the contract we entered into with you, at your request (our Terms of Service), as well as our legitimate interest of handling your requests cf. GDPR art. 6 (1) item f.- 

Product & Marketing communication: (future relevant): We may process information that you provide to us for the purpose of subscribing to our email newsletters. You can opt in to emails such as digests, newsletters, and activity notifications through your account when you let us know via an email send to support@egas.world

- The notification data may be processed for the purposes of sending you relevant product information or newsletters. The legal basis for this processing is your consent cf. GDPR art. 6 (1) item a.-

Service notifications: Service related, we can send emails about the account, service changes or new policies.

- The legal grounds for processing this information is that it is required for performing our commitment about communicating changes in plans and pricing to you in the contract we entered into with you, at your request (our Terms of Service) cf. GDPR art. 6 (1) item b, and our legitimate interest of communicating important information about your account to you, cf. GDPR art. 6 (1) item f.-

Correspondence information: It could be possible to process information that you choose to share with us if you participate in a contest, activity or event, apply for a job, interact with our social media accounts or otherwise communicate with us.

- The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests cf. GDPR art. 6 (1) item f, namely the proper administration of our website and business and communications with users.- 

External services: You as a participant in a meeting may choose to open one of the integrations we provide (Google Drive, YouTube, Trello and others) in rooms where these have been enabled. We may store data from use of integrations in a local browser storage, and process this to enrich the user experience. This data can be deleted with the delete option in the integration settings or by deleting it from the cache of your browser. When using an integration, metadada like title, thumbnail, dates and share permissions about content selected may be fetched and displayed in the web page. We may store non-personal/non-restricted information (eg. content id and access date) in a local browser storage to display lists of recent opened integrations. Restricted metadata is always stored by the services themselves and requires explicit consent given by the facing user to fetch it. The implementation is in compliance with the services privacy policies for example: Google Privacy Policy and Trello Privacy policy.

- The information may be used for the purposes of operating our website and providing our services. This is required to deliver the Service to you as user, by taking steps, at your request, to enter into and to fulfilling such a contract (Terms of Service) cf. GDPR art. 6 (1) item b.-


Processing media.

Egas shall store any media used on the profile because of the purpose of the Service.


Security.

Service communication will use a dedicated application (Pub Nub) to allow more people in conversation, and better stability. Your text messages and stream will be sent encrypted. 


Providing your personal data to others.

We may share information about with third parties in some circumstances, including: (1) with your consent; (2) to a service provider or partner who meets our data protection standards; (3) with possible Clients/ Talents within the platform (4) when we have a good faith belief it is required by law, such as pursuant to a subpoena or other legal process; (5) to protect the vital interest of others, when we have reason to believe that doing so will prevent harm to someone or illegal activities.

The categories of service providers of Egas and partners are:

  • Hosting & storage providers
  • Payment processors
  • Analysis tools providers
  • Customer Support tools providers
  • Marketing and email providers
  • Communication tools providers


Business Transfers.

We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

In the case where we are involved in a merger, acquisition, bankruptcy, reorganization or sale of assets such that your information would be transferred or become subject to a different privacy policy, we will notify you in advance and give you the option to delete your data before the transfer.


International transfers of your personal data.

In some circumstances your personal data may be transferred to countries outside the European Economic Area (EEA). You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others. For information about what types of content you as a user is responsible, see this Terms of Service.

We and our other group companies have offices and facilities in the Netherlands and Spain. The hosting facilities for Account information stored by Egas are situated in Germany and using AWS with strictly Security measures. The hosting facilities for Usage information are situated in Germany and possible the United States. Transfers to the United States will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained from https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.


Retaining and deleting personal data.

Personal data that would be process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain your personal data as follows:

Transaction information will be retained for a minimum period of 7 years following date of the transaction, and for a maximum period of 10 years following the date of the transaction because of Tax regulations.

In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:

  1. Account information, company/ client(personal) information will be retained until you decide to delete your account
  2. Information about you used for Product & Marketing communication will be retained as long as you have given us consent to use this information.
  3. The period of retention of usage information will be determined based on the need for historical data to determine statistical validity and relevance for product decisions and technical monitoring.

Regardless of the provisions above, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.


Changes to this policy.

We can change these Terms at any time. If you paid for a subscription Plan, and if Egas will change material, we’ll let you know before it takes effect. By using Egas on or after that effective date, you agree to the new Terms. If you don’t agree to them, you should delete your account before they take effect, otherwise your use of the Service and Content will be subject to the new Terms.


Managing and deleting your personal information.

If you have an account, you can access, modify or export your personal information, or delete your account in Settings. If you delete your account, your information and content will be (partly) unrecoverable after that time. You may instruct us at any time not to process your personal information for marketing purposes, by send us an email (support@egas.world). Egas may retain personal information that you request to the extent permitted by law (see Retaining and deleting personal data).


Your rights.

As an individual you are granted rights according to the applicable data protection law:

  • The right to access to your personal data
  • The right to rectification of your personal data
  • The right to object to and restriction of our processing of your personal data
  • The also right to be forgotten; erasure of your data.
  • The right to data portability.

If you have provided your consent to your processing of personal data, you may also withdraw your consent at any time by sending us an email to support@egas.world or delete yoir account via Settings within your profile.

The rights are not absolute, and you may read more about your rights in the EU general data protection regulation Chapter III, or at https://ec.europa.eu/info/law/law-topic/data-protection/reform/rights-citizens_en

To exercise your rights or if you otherwise have any questions regarding our processing of your personal data, we encourage you to contact us as described below. However, we also notify you that you may raise complaint to a data protection authority.

As a Dutch company, Egas uses the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) as a supervising authority. You may find further information on their website: https://autoriteitpersoonsgegevens.nl/. You may contact your national/state supervisory authority, but Egas will retain the Dutch Data Protection Authority as our lead supervisory authority.


Data protection officer.

Our data protection officer's contact details are: privacy@egas.world

To learn more, visit the FAQ.